WHY WE SERVE
Baptist Disaster Relief strives to bring “help, hope, and healing” to people in crisis. Physical help may be in the form of cutting trees, serving food, washing clothes, or spraying for mold. That gives us the opportunity to also give emotional and spiritual help, offering the hope that comes from a relationship with Christ.
As a Unit Leader, make sure that every person on your team is ready to share the hope of Christ when opportunities arise.
RESPONDING TO AN EVENT
- Units are encouraged to respond to local community needs whenever you are aware of them. Please inform the state DR office by lunchtime when your unit activates locally. Rosters not received before 5:00 p.m. will not be provided insurance.
- Events in which you would travel to another area of the state, or out-of-state, are coordinated through the state DR office. Please contact us if your unit is available to serve in a call-out; do not self-deploy outside of your local community.
- Please PRAY about what God would have you do to share His love!
- If your unit does not have a designated chaplain, please advise the Disaster Relief Office and one will be attached to your unit for each response.
- ID Badges: If you wish to come to the convention building to renew a badge, please call ahead to make sure someone will be in the office.
SCDR FORMS FOR UNIT LEADERS
Each South Carolina Disaster Relief (SCDR) Unit Leader should become familiar with the forms they are responsible for completing when being deployed to a disaster site. Forms and explanations on their use are included for your convenience. You may download a copy of the form to print by clicking on the “Download” button. Note: The forms that have a 2017 date at the bottom are the latest version of the forms, as reviewed in Jan. 2021.
SCDR1: PERSONAL INFORMATION FORM (Updated Jan. 2021)
Note: The forms that have a 2017 date at the bottom are the latest version of the forms, as reviewed in Jan. 2021. Have all volunteers participating on a deployment complete form SCDR1. The SCDR1 must be kept on your unit while you are deployed, in case of accident or injury to the person. You may be asked to make copies of these forms for the On-Site Incident Commander. After returning from deployment, send your team’s SCDR1 forms to the state DR office. (Note: this is a change from previous practice, due to liability issues.)
SCDR1A: PERSONAL INFORMATION FOR NON-DR VOLUNTEERS
If a “Spontaneous Untrained Volunteer” (SUV) travels and works with your team, have them complete this form/waiver, and send it to the state DR office along with your team’s Personal Info Forms after the deployment.
SCDR2: ROSTER OF VOLUNTEERS
The Unit Leader will complete and turn in a team roster. It is very important that this form is completed and turned in before you deploy because it is used to write up insurance for your team. There are several ways to submit a roster – choose one of these ways:
- via Formstack (online) at this link: Formstack Roster
- via email to [email protected] – send form SCDR2 as an email attachment
- via fax: print the form and fax to the state DOC (Disaster Operations Center) at 803.799.1044 Attn: Disaster Relief.
SCDR2A: SIGN-IN SHEET FOR NON-DR VOLUNTEERS
If local untrained volunteers (SUVs) work with your team, have them sign in and out on this form and document their hours. We will not provide insurance for these folks, but we need to know how many volunteer hours went into the job, including SUV hours. Please send completed form to the state office by mail, fax, or email, along with the SCDR1 and 1a Personal Info Forms.
SCDR3: PROPERTY OWNER REQUEST FOR ASSISTANCE (UPDATED JAN. 2021)
Note: The forms that have a 2017 date at the bottom are the latest version of the forms, as reviewed in Jan. 2021. Any request for help is recorded on SCDR3. This form is taken to the Command Post, where it serves as a work order. After the job is assessed, the Incident Commander then gives the work order to the appropriate Unit Leader . When the unit has completed the job, the SCDR3 is returned to the Command Post and filed. Keep updated blank copies of these forms on your unit in case someone walks up and asks for assistance. FYI: Protocol is that they call the Command Post with their request; so if you are asked to assist someone before you leave the area, call the Command Post to get permission from the Incident Commander before proceeding.
NOTE: Before beginning any assignment, the signature of the property owner MUST be obtained on form SCDR3.
SCDR4: ASSESSMENT FORMS (UPDATED 2021)
Note: The forms that have a 2017 date at the bottom are the latest version of the forms, as reviewed in Jan. 2021. Assessment teams should complete SCDR4 forms as they assess damage. These forms are used to record the job type and determine the extent of damage, size of the job, type of tools, equipment, and materials needed. These forms accompany the SCDR3, and should be turned in to the Command Post so that adequate units and equipment may be secured.
Chainsaw Flood Recovery Temp Roof Repair Fire Recover
House on Property Sorry We Missed You
Setting Job Priorities - Chainsaw
SCDR5: DAILY REPORT FORM
Unit Leaders must submit daily reports of relevant information (food counts, types of assistance offered, jobs completed, etc.). Daily Reports may be submitted in two ways:
- via Formstack on your smartphone or computer at this link: https://SBDR.formstack.com/forms/daily_report
- by printing out copies of Form SCDR5, taking them with you and filling one out each day by hand. You will then submit the report to the On-Site Incident Commander or their administrative assistant – have them make a copy for you to keep. If you have served out-of-state, when you arrive home, send a copy of all your daily reports to the Disaster Relief Office, SC Baptist Convention, 190 Stoneridge Drive, Columbia, SC 29210.
VEHICLE ID PLACARDS
This placard can be placed on the dashboard of vehicles while parked on deployment sites, to indicate that the vehicle is authorized to be on the site. Unit Leaders may distribute the placards to the drivers on their team.