Baptist Disaster Relief strives to bring “help, hope, and healing” to people in crisis. Physical help may be in the form of cutting trees, serving food, or spraying for mold. That gives us the opportunity to also give emotional and spiritual help, offering the hope that comes from a relationship with Christ.
As a Unit Leader, make sure that every person on your team is ready to share the hope of Christ when opportunities arise. For a guide to holding a one-hour training session for short-term missions volunteers (which is what your team members are!), please click HERE.
STANDARD INFO: If your unit does not have a designated chaplain, please advise the Disaster Relief Office and one will be attached to your unit for each response.
Each South Carolina Disaster Relief (SCDR) Unit Leader should become familiar with the forms they are responsible for completing when being deployed to a disaster site. Forms and explanations on their use are included for your convenience. You may download a copy of the form to print by clicking on the “Download” button.
Have all volunteers participating on a deployment complete form SCDR1. The SCDR1 must be kept on your unit while you are deployed, in case of accident or injury to the person. You may be asked to make copies of these forms for the On-Site Incident Commander. After returning from deployment, send your team’s SCDR1 forms to the state DR office. (Note: this is a change from previous practice, due to liability issues.)
If a “Spontaneous Untrained Volunteer” (SUV) works with your team, have them complete this form/waiver, andsend it to the state DR office along with your team’s Personal Info Updates after the deployment.
The Unit Leader will complete and turn in a team roster. There are several ways to do this – choose one of these ways:
It is very important that this form is completed and turned in before you deploy because it is used to write up insurance for your team.
If untrained volunteers (SUVs) work with your team, have them sign in and out on this form and document their hours. We will not provide insurance for these folks, but we need to know how many volunteer hours went into the job, including SUV hours. Please send completed form to the state office by mail, fax, or email, along with the SCDR1 and 1a Personal Info Forms.
Any request for help is recorded on SCDR3. This form then becomes a work order. This work order/assignment is taken to the Command Post, and the Incident Commander then gives the assignment to the appropriate Unit Leader . When the unit has completed the assignment, the SCDR3 is returned to the Command Post assignment desk and is filed. Keep updated blank copies of these forms on your unit in case someone walks up and asks for assistance. FYI: Protocol is that they call the Command Post with their request; so if you are asked to assist someone before you leave the area, call the Command Post to get permission from the Incident Commander before proceeding.
NOTE: Before beginning any assignment, written permission of the property owner MUST be obtained on form SCDR3.
Use this form if the resident does not own the home. The homeowner must also fill out Form SCDR3, so you have permission from both the resident (renter) AND the owner.
Assessment teams should take and complete SCDR4 forms as they assess damage. These forms are used to record the job type and determine the extent of damage, size of the job, type of tools, equipment, and materials needed. These forms accompany the SCDR3, and should be turned in to the Command Post so that adequate units and equipment may be secured.
Unit Leaders must submit daily reports of relevant information (food counts, types of assistance offerered, jobs completed, etc.). Daily Reports may be submitted in two ways:
An Accident/Incident Report Form should be completed any time there is an accident/incident during a deployment. This is while en-route, on site, or returning. Make sure that this form is completed and sent to the Disaster Relief Office (SC Baptist Convention, 190 Stoneridge Drive, Columbia, SC 29210 / FAX: 803.799.1044 Attn: DR / firstname.lastname@example.org ) immediately following an accident.